Greetings!
My apologies for cross-posting this to several lists!
Our library is attempting to develop a policy on the
retention/archiving/migration of CD-ROMs and floppy disks. Any help you
could give us would be most welcome. A few questions are below. I will
summarize for the lists if there is interest in that.
Thanks!--Judy
Judith A. Vaughan-Sterling
Principal Catalog Librarian Voice: (215) 898-7299
Biddle Law Library Internet: jvaughan@law.upenn.edu
3460 Chestnut Street Fax: (215) 898-6619
Philadelphia, PA 19104-3406
SURVEY
1. Does your library archive superseded CD-ROMS and floppy disks which
either comprise entire titles or arrive as accompanying materials? Is
there any difference in the way you treat the two formats? If so, please
briefly explain.
2. If you archive only selected titles, what are the criteria used to
make the retention decision?
3. Do you have any plan to migrate the data on archived CDs or floppies
to another format, for preservation purposes?
4. If, over the life of an updated title, the system requirements
information which would be recorded in the 538 field of the bib record
changes, do you update the field? If yes, who examines the CD or disk
and determines that the requirements have changed? Who updates the 538?
Do you use a bibliographic field other than 538 for this information
(example: non-displaying MARC field)?
5. If changing system requirements are not reflected in the bib record,
do you record this anywhere else (in an Access database, for example)?
What type of database? Who is responsible for keeping this up to date?
6. How much staff time (on a weekly basis) is required to determine and
record changing systems requirements for newly-received materials on CD
or disk?
7. Under what conditions (temperature/relative humidity) and in what
type of facility do you store your archived CDS and disks?
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