Posted on behalf of our head of cataloging who is not on this list:
Our Acquisitions staff copied me on this "conversation" and I'd like to
add just one additional comment. When we received the first book with
the accompanying flash drive, our initial inclination was to recycle the
flash drive and simply put a local note in the bib. record indicating
that our library did not retain the accompanying flash drive (because of
handling/storage issues for this format - we already retain CD's with
the books). We thought the material on the flash drive was simply a
complete copy of the printed text. The cataloger, however, caught the
fact that in this case the flash drive contained information that was
*not* replicated in the text and therefore it was deemed necessary to
retain easy patron access to the information. So, because of those
shelving issues mentioned above, we copied the drive to a CD, indicated
the necessary changes in the bib. record, and shelved the disc with the
book.
Barbara Washecka
Head of Cataloging
Tarlton Law Library
University of Texas School of Law
From: Mike McReynolds [mailto:mmcreynolds@falconflight.com]
Sent: Wednesday, May 06, 2009 12:45 PM
To: Janet Fischer; LawLib-L
Subject: [LAW-LIB:58922] Re: Answers Re: Books on flash drives
Thank you, Janet, for sharing these procedures. I have one subsequent
suggestion. For the libraries that decide not to use the flash drives,
please have them recycled as you would any computer technology. The
flash drives that I have used are like tiny mother boards inside,
complete with lots of toxic substances.
Mike McReynolds
Cataloging / ILL Librarian
Shook, Hardy & Bacon Law Library
2555 Grand Blvd.
Kansas City, MO 64108
mmcreynolds@falconflight.com
Janet Fischer wrote:
Thank you to all who responded. Answers below:
We decided to copy it to a CD and keep it with the book, which is what
we are now doing with CDs.
I just finished a similar book w/ flashdrive from the ABA. In the past
our stance on accompanying PDFs on disc has been to ignore them: we
purchased a book and we track the book. The PDFs on disc have been
considered incidental. In this case I put the book on the shelf and the
flash drive in my desk drawer.
Use a CD burner to burn the book to a CD from the flash drive and then
catalog and store the CD according to usual procedures.
Our Collection Services department has just made a decision on this
title (and for future titles with a flash drive), which was circulated
to staff today. I am sharing it with you with the permission of ---:
Summary of policy: After confirmation of permission from the publisher,
we will make two copies of the data on the flash drive, transferring the
contents onto DVDs. One will be circulated in Special Services and the
second will be stored as an archival copy in Special Collections. We
will toss the original flash drive.
Note: The Special Services area/staff includes storage and management
of the audiovisual collections among its duties.
Janet Fischer
Collection Development/Government Documents Librarian
Golden Gate University Law Library
536 Mission Street
San Francisco, CA 94105
phone: 415-442-7826
fax: 415-512-9395
email: jfischer@ggu.edu
http://www.ggu.edu/lawlibrary
>>> "Janet Fischer" <jfischer@ggu.edu> <mailto:jfischer@ggu.edu>
5/5/2009 8:39 AM >>>
I have a question for the wisdom of the list. We are on the ABA Package
Plan, and for the first time we received a book that came with the full
text on a flash drive. (We got both the book and the flash drive.) This
would clearly be great for an individual, but as an academic law
library, we're not sure what to do with it.
My thought was to put it in a CD slip and keep it in the media cabinet
with the CDs, and put a note in the record that it is available. I don't
imagine it will last long.
What has anyone else done with these? I will summarize for the list.
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