I received 11 responses to my request for Tables of Contents of Library
Procedure Manuals-- five from law firms, three from county law libraries
and one each from a court library, a bar association library and a law
school library. In order to make this email shorter, I've not included
the more lengthy Tables of Content.
Law Firms
Policies
Research
New Employee Orientation
Training classes
Inter-Library loans
Routing/Mail check-in
Online Routing
Filing maintenance
Desk copy distribution
Ordering new materials
Cataloging
Ordering passwords
Collection development
Copyright clearance - how to handle the requests to copy
Processing invoices
Processing online invoices
Article Copying - service provided to secretaries
New Hire Board - list of new people to meet with after they had been at
the firm several months
Intranet Content
Budgeting
--------------------------------------
I. ILL
2. CALR & CALR billing
3. Accounting
4. Acquisitions
5. Memobank & Briefbank
6. Intranet
--------------------------------------
TABLE OF CONTENTS
Page
The Law Library
1
The Library Staff
1
Library Services & Resources
2
Reference Services
2
Online Resources
2
LexisNexis & Westlaw
2
Specialized Databases
3
CD-ROM
4
Online Library Catalog
4
Firm-Wide Research Intranet
5
Off-Site Resources
5
Inter-Library Loan
5
Access to Other Libraries
5
Library Bulletin
6
Library Procedures
7
Circulation of Library Material
7
Returning Books
7
Loose-Leaf Services
7
Routing
7
Supply Books
8
Reserves
8
Duplicating
8
Copyright Compliance
8
Library Security
9
Paging & Telephones
9
Arrangement of the Library
10
Library Map
11
Acquisition Policy
12
Purchase Request Form
13
-------------------------------------------------------------------
Checking in mail
Processing invoices
Procedure for when an attorney leaves (canceling items, checking office,
routing slips, etc.)
----------------------------------
County Law Libraries
TABLE OF CONTENTS
GENERAL INFORMATION
INTRODUCTION
Law Library hours and Holidays
Brochure
Policy handbook
ACT 1157 1869
Law Library history
ACT 90
Confidentiality of patron circulation records
COPYRIGHT
Federal copyright restrictions
ADA
ADMINISTRATIVE POLICIES
PERSONNEL
Job descriptions
Appointment orders
LAW LIBRARY COMMITTEE
Appointment orders for Library Committee
BUDGET AND MANAGEMENT
Budget and finance
Revenue
Valuation of Collection
Collection assets
FACILITIES
Diagrams
EQUIPMENT
COLLECTION POLICIES
BIBLIOGRAPHIC CONTROL
COLLECTION DEVELOPMENT
Collection review - Critical needs assessment
Needs assessment and policies
Acquisition - Vendor relations policy
Weeding Policy
TOWNSHIP ORDINANCES
TECHNICAL PROCESSING
Security system policies and procedures
Pocket part and supplement control
Serials control
LIBLAC maintenance
PUBLIC SERVICES
PATRON SERVICES
Reference services
LIBLAC - Online catalog
Interlibrary loans
Loan policy and forms
CIRCULATION
Circulation policy
Card application and regulations
Renewal letters
Library theft
Failure to return materials - overdues
Fine notices
PHOTO COPYING
CLASSES
ABA guidelines
Reference sources
Legal sources
Reading legal citations
Legal sources quiz
JUDGES
Judicial book delivery system
Delivery sheet
Judges chambers Library standards
Material Guidelines
AALL STANDARDS
AALL STANDARDS
County Law Library Standards
Governmental policy
------------------------------------------------------------------------
--------------------------
Table of Contents
General Information
Introduction
........................................................................
...................2
Office
Extensions..............................................................
.......................3
Grayson County
Beliefs.................................................................
.............4
Overview................................................................
...............................5
On-going
Projects................................................................
....................8
Administration
Fees....................................................................
.................................9
After Hours
Access..................................................................
................10
Auditing of On-Line
Accounts................................................................
....11
Budget..................................................................
..............................18
Cash
Handling................................................................
.......................36
Continuing
Education...............................................................
................37
Copyright...............................................................
..............................38
Deposit
Procedures..............................................................
...................39
Room Sitter
Policy..................................................................
................40
Emergency Coverage
Notes...................................................................
.....41
Room Sitter Cheat Sheet
Instructions............................................................
.42
Room Sitter Cheat Sheet
Guidelines..............................................................
44
Ethics and Conflict of Interest
Statement........................................................46
General Report
Cycle...................................................................
............47
Sample Daily Statistics
Report..................................................................
..48
Sample Monthly Deposit
Report..................................................................
49
Sample Monthly/Annual Statistics
Report.......................................................51
Invoices & Bill Processing
Procedures...........................................................53
Volunteer/Intern
Policy..................................................................
...........60
Library
Security................................................................
.....................64
Medical
Emergencies.............................................................
...................65
Privacy & Confidentiality
Policy..................................................................
66
Vendor Relations
Policy..................................................................
.........67
Public Services
Bulletin Board
Policy..................................................................
................69
Circulation
Policy..................................................................
.................70
Display Rack
Policy..................................................................
...............71
FAX Machine
Policy..................................................................
.............72
Inter-Library Loan
Policy..................................................................
........73
Jail Services
Policy..................................................................
...............74
Jail Services
Procedures..............................................................
..............75
Photocopy Machine Policy & Charge
Chart.......................................................77
Photocopier
Procedures..............................................................
...............80
ii
Privacy and Confidentiality
Policy................................................................82
Public Service
Policy..................................................................
..............83
Reference and Research
Policy..................................................................
..84
Solicitation
Policy..................................................................
.................85
Technical Services
Technical Services Policy
Statement.............................................................86
Book Processing
Procedures..............................................................
.........87
Non-Print Materials Processing
Procedures.....................................................88
Calibration Settings for Label Production
Software............................................89
Discards
Policy..................................................................
....................90
Discards
Procedures..............................................................
...................91
Missing Pages, Pocket Parts or Other
Updates..................................................92
Print and CD-ROM
Updates.................................................................
......93
Purchasing
Procedures..............................................................
................94
Electronic Services
Electronic Services
Overview................................................................
......97
Office Software and Desktop
Icons..............................................................101
Public Access Computer
Specifics..............................................................1
03
Password and Contract Cheat
Sheets...........................................................105
Auditing of West, WESTLAW, Lexis-Nexis Matthew Bender, etc.
Invoices..............106
Computer Use Policy
........................................................................
....113
Printer
Policy..................................................................
................... 114
Copy/Printer Code Issuance
Procedures...................................................... .115
Printer Software
Interface...............................................................
........ 116
Remote Access
Policy..................................................................
..........117
Collection Development
Collection Development
Policy..................................................................
118
Acquisitions
Policy..................................................................
...............119
Binding
Policy..................................................................
....................121
Donations and
Gifts...................................................................
............123
Order/Purchase
Procedures..............................................................
.........124
Selection
Policy..................................................................
..................127
Vertical File
Policy..................................................................
.............128
Weeding
Policy..................................................................
....................129
Miscellaneous Materials
Research Basics: A How-To Outline with Practice
Questions...............................130
TX County Law Libraries
Directory.............................................................13
4
iii
County Courts at Law Standing
Orders.........................................................135
Dispute Resolution
Center..................................................................
......155
District Courts Standing
Orders..................................................................
157
Appendixes
Appendix A - Laws Applicable to Texas County Law
Libraries............................177
Appendix B -Emergency Evacuation
Procedures.............................................184
Appendix C - Law Librarian's Job
Description...............................................198
Appendix D - New Prosecutor Welcome
Package............................................202
Appendix E - ALA Library Bill of
Rights......................................................217
Appendix F - ALA Code of
Ethics..............................................................218
Appendix G - AALL Ethical
Principles........................................................219
Appendix H - Sample Budget Documents
(Completed).....................................221
Appendix I - Quick View User Guide Cheat
Sheet...........................................228
Appendix I - Quick View User
Guide............................................................232
Appendix J - ALA Privacy and Confidentiality
Statement....................................291
------------------------------------------------------------
TABLE OF CONTENTS
I. Overview
A. Daily Routine -- p. 3
B. Weekly Routine -- p. 3
C. Monthly and Other Regular Routines -- p. 4
II. Ordering
A. Use of Cal -Card (court credit card) -- p. 5
B. Orders placed using sub-purchase order ("PO") forms -- p.
5
C. Use of PO for prepaid orders -- p. 6
D. Avoidance of purchase order forms when ordering -- p. 7
E. Ordering U.S. Government documents -- p. 7
F. Ordering specific Calif. government documents -- p. 8
III. Receipt and Processing of Materials
A. New titles (book and looseleaf) -- p. 8
B. Books that are part of a continuing series, e.g. Federal Reporter --
p. 9
C. Advance sheets of case reporters -- p. 10
D. Non-looseleaf supplementation (pocket parts & separately bound
supplements) -- p. 10
E. Looseleaf supplementation -- p. 11
F. Periodical subscriptions -- p. 12
G. New editions of books -- p. 13
H. California Supreme Court slip opinions -- p. 13
I. Non-print materials -- p. 14
J. Vertical file materials -- p. 14
IV. Cataloging
A. Procedure for drafting original cataloging -- p. 14
B. Entering catalog entries into the online catalog -- p. 15
V. Payment of Library Expenses
A. Vendor's invoices and monthly statements -- p. 16
B. Procedure for payment of invoices/monthly statements -- p. 16
C. Sub-purchase order form as an invoice -- p. 17
D. Reimbursement of the GPO deposit account -- p. 17
VI. Reports and Other Documents Prepared By the Librarian
A. Budget Request -- p. 18
B. Annual Financial Record -- p. 18
C. Annual Legal Database Record -- p. 18
D. Recording of District 4, Division 1 published opinions -- p. 18
E. Library Newsletter -- p. 19
VII. Databases
A. LEXIS and WESTLAW -- p. 19
B. Oxford English Dictionary -- p. 20
C. Oxford Reference Online -- p. 20
D. Hein On-line -- p. 20
E. Indexmaster -- p. 20
F. Serranus -- CJER website -- p. 21
VIII. Borrowing From Other Libraries
A. San Diego County Law Library -- p. 21
B. San Diego Public Library -- p. 21
C. Area University Libraries -- p. 21
IX. Bindery Orders -- p. 22
X. Donations -- p. 22
XI. Library Equipment
A. Photocopy machine -- p. 23
B. Microfiche reader/printer -- p. 23
XII. Supplies and Furniture -- p. 23
Vija Doks
Reference Librarian
Baker & McKenzie LLP
1114 Avenue of the Americas
New York, NY 10036
Tel: +212 626 4404
Fax: +212 626 4120
vija.doks@bakernet.com
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