Sandee and all who provided and requested information in regard to what I may have learned about statistical practices in academic law libraries for videos, tapes, CDs, etc. The responses I got are summarized below. I have removed references to the sender, as per some requests.
...We are counting titles only for CD-ROMS, audiotapes, videotapes, and online subscriptions. We are currently not counting supplemental computer disks/CDs that come with continuation titles.
I provide both a piece count and a title count during the annual statistics roundup.
In the latest revision of the ABA statistics, these three (videotapes, audiotapes, CD-ROMs) are included under Questions 4 Other non-book titles. There does not appear to be a call for piece count.
For ARL, CD-ROM is included under Question 10 Computer files, audiotapes under Question 14, audio materials and videotapes under Question 15 Film and video materials.
At...we count both titles cataloged and pieces.
...We've just been counting CD-ROMS, videotapes and audiocassettes as one volume apiece, but that hardly seems fair for CDs. They can hold hundreds of volumes, or a database, or just a supplement.
We count all AV (we get audio tapes and videos) by title and by volume (counting as a vol. each container/holder for the entire title). For cd's we just count as a title.
We have been adding these items into the "other non-book category" on the ABA report.
Here at...we count them as titles, but do not add them as volumes to our overall statistics. We also keep separate statistics on number and title in each format.
I use the scode 4 to keep track of things that are not active checkin records. If something has a checkin record, but the scode is either ceased, canceled, etc. then it's not counted. To get a total I create a list of all checkin records that have an scode 4 of "-". I also use this field to record complete sets. It's really not that hard to maintain - our serials person closes the holdings for a title, they just change the code as well.
No one at all pretended to really know that the ABA intended for their statistics. Thanks to all who responded. The only thing that really bothered me about the 2000 ABA statistics was that they took out the 2-year requirement for considering a serial "active," leaving in its place some vague requirement that we CONSIDER serial titles active. But that's another story.
Ann Lucas
Serials Librarian
Cooley Law School Library
Lansing, MI
Ph: 517-371-5140
Fax: 517-334-5715
email: lucasann@cooley.edu
>>> "Molden Sandee K." <smolden@cohenandwolf.com> 10/18/00 9:17:13 AM >>>
Ann -
Would you mind sharing the
resp___________________________________________________
Sandee Molden
Law Librarian
Cohen and Wolf, P.C.
1115 Broad Street
Bridgeport, CT. 06604
Voice: 203-337-4146
Fax: 203-576-8504
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onses to your question with me? Thanks!
Sandee
-----Original Message-----
From: Ann Lucas [mailto:lucasann@cooley.edu]
Sent: Tuesday, August 29, 2000 1:53 PM
To: Law-lib@ucdavis.edu
Subject: Counting tapes, CDs, videos, etc.
At Thomas Cooley Law Library we are interested in what other academic law
libraries are doing in regard to maintaining statistics for various media
pieces such as audio tapes, CD-ROMs, and videotapes.
Have you developed formulas for "converting" piece counts to
volumes?
Do you simply assume each piece is a volume?
Do you ignore all piece counts but continue to add "titles
cataloged" statistics?
Does anyone really know what the ABA intends for these categories of
materials?
If there is interest I will summarize for the list.
Thanks in advance,
Ann Lucas
Serials Librarian
Thomas M. Cooley Law School Library
Lansing, MI
517-373-5140, ext. 3430
Fax: 517-334-5715
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