Hello all and Happy New Year.
Don Potts, a faculty member and coral reef researcher here at UC Santa Cruz, is on the organising committee of the 10th Intl. Coral Reef Symposium. The organizing committee is considering publishing the proceedings on CD ROM only, and Dr. Potts is interested in librarians' reactions to this. While I can respond from the perspective of a unversity library in the US, the organizing committee would benefit from responses from librarians in all types of libraries and in as many countries as possible.
Below is Dr. Potts' email to me-with some specific questions and concerns. Thanks in advance for your time. I will make sure Dr. Potts gets all the responses.
Victoria Welborn, UCSC Science Library
(Note to Victoria Welborn from Dr. Don Potts:)
I'm on the organising committee of the 10th Intl. Coral Reef
Symposium. Traditionally, the proceedings have always been published in 2-6 volumes about 1-2 years later (with an emphasis on strict peer review and editing after the conference). The question has come up about moving to CD-ROM publication, and we've been asked to find out how our libraries feel about:
> * CD-ROMs as the only written record of meetings etc.?
>
> * any problems with longterm storage, access, cataloging,
> archiving etc.?
>
> * any policies and practices that might be developing in libraries
> about handling of electronic media?
>
> * any advice librarians might give to people publishing
> electronically?
>
These proceedings have become one of the major means of communication in the coral reef field, and we want to maintain that. At the same time (and partly because of it) we want to accelerate the publication time, and reduce the costs to organizers and individuals.
>
> We know that some organizations publish mainly in CD-ROMs, but with a limited printed library edition as well (e.g. many remote sensing meetings do this). Do librarians recommend such a practice?
>
> Anyway I'd appreciate any thoughts you or your colleagues may have about these questions
>
> Many thanks
>
> Don
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